Record each guest's meal choice, allergens and intolerances before the kitchen order. A free dietary requirements form for events and weddings.
Quick answer
Record each guest's meal choice, allergens and intolerances before the kitchen order. A free dietary requirements form for events and weddings.
Allergy information is only useful when it is specific and per person. This form captures meal type, named allergens, severity, cross-contamination needs and the guest's contact, so the kitchen gets an instruction it can act on rather than the word 'dietary'.
The Dietary Requirements and Allergy Form converts vague 'special meal' notes into catering instructions: meal choice, allergen list, severity, and whether a separate preparation is required.
It is used the same way for weddings, conferences and banquets, and its output is what gets handed to the kitchen and the service team.
Seven facts about the Dietary and Allergy Form, in the order you will need them.
| Template | Dietary and Allergy Form |
|---|---|
| Category | Events & Weddings |
| Format | Form for meal choices and allergens |
| Time to complete | About 2 minutes per guest, one line per allergen |
| What you get | One structured record per respondent — guest name and table or session through contact number on the day — collected in a sortable, exportable list |
| Best for | Caterers and venues · Planners and hosts · Guests with allergies |
| Cost | Free to copy, customize and reuse on FormLM |
What respondents actually fill in for meal choices and allergens. Rename the meal options to your caterer's menu codes; the severity line is not optional, since a kitchen treats intolerance and anaphylaxis differently.
Sample layout of the Dietary and Allergy Form as respondents see it, on desktop and mobile.
Everything the Dietary and Allergy Form ships with before you customize it.
Named allergens instead of a generic 'special diet'.
Intolerance and anaphylaxis handled differently by the kitchen.
Vegetarian, vegan, halal, kosher and allergen-free options as choices.
Counts by meal with allergen notes attached to each guest.
Four steps from a copy to a usable record of meal choices and allergens.
Copy the form with meal choice, allergen and severity already separated.
Set the meal options to what your caterer genuinely serves, and keep an allergen-free option available.
Send it before the final number date so the kitchen can plan preparation, not improvise it.
Hand the catering team counts by meal plus the named allergen list per guest.
Three moments where a structured form beats an email thread or a paper sheet for meal choices and allergens.
Menu counts and allergens before the order is placed.
Patterns such as halal, kosher and vegan captured cleanly.
Portion and allergy detail recorded per child.
Once the list closes, the caterer, the floor team and the host each need a different cut of it.
Instructions they can cook to.
One authoritative meal list per event.
Certain that their needs were written down, not remembered.
What makes the Dietary and Allergy Form a working instrument rather than a blank page.
The exact wording respondents see in the Dietary and Allergy Form, in order — starting with guest name and table or session. Name, table and allergen come first — the kitchen works from that trio, not from the notes at the end.
