50 free templates for event and wedding planning, registration, check-in, suppliers and feedback — customize any field and share by link or QR.
← All templatesThis category holds 50 ready-to-use templates for the full life of an event or wedding, from the first inquiry to the final invoice. Start with planning — an event requirements brief, a venue site inspection checklist, a budget line-item sheet, a supplier needs questionnaire and a risk assessment. Move into attendance: registration and sign-up forms for individuals, groups and delegations, webinar and virtual event sign-up, a waitlist, volunteer recruitment, and wedding RSVPs with e-invitation replies, banquet headcount, meal choices, seating preferences and accessibility or dietary needs. On the day, check-in runs on a QR at the door, with multi-venue routing, badge and credential handover, a staff roster and an incident log. Commercially, vendors and booths apply through supplier sign-up and qualification forms, bids come back on a comparable quote request, and the event closes with BEO confirmation, settlement reconciliation and a testimonial consent record. Afterwards, satisfaction, speaker, NPS and post-event surveys measure what worked, while five scored assessments — wedding style, guest satisfaction, package match, event ROI and a planner certification exam — return a personalised AI PDF report you can put in front of a client. Every template is free to copy into your workspace, and every field, option and dimension can be renamed to match how you actually run an event.
Capture event scope, guest count, budget band and dates in one brief. A free intake form for planners, venues and agencies, ready to customize.
View template →Score a venue on capacity, access, power, restrooms and noise before you book. A free site inspection checklist for planners and wedding and event teams.
View template →Break an event budget into line items with owner, quote and committed amount. A free budget planning form for planners, committees and venue teams.
View template →Ask suppliers what they cover, their capacity, minimum spend and lead time before you shortlist. A free supplier needs questionnaire for event teams.
View template →Rate crowd, weather, venue, supplier and safety risks on a 1–5 scale and receive an AI report with mitigations. A free event risk assessment template.
View template →Collect attendee names, sessions, dietary notes and consent in one registration form. Free to customize and ready to share by link or QR.
View template →Let attendees pick workshops, tracks or time slots and keep each session's load visible. A free multi-session sign-up form for event teams.
View template →Confirm VIP, speaker and guest-of-honor attendance with arrival protocol, hosting needs and name-plate details. A free VIP confirmation form.
View template →Register a whole delegation in one submission: group name, headcount, lead contact and per-member details. A free group and team registration form.
View template →Register partners, children and accompanying guests with ages, room sharing and supervision notes. A free family and dependent registration form.
View template →Register attendees for a webinar or online event with session choice, platform consent and reminder preferences. A free virtual event form.
View template →Hold overflow demand in an ordered waitlist with contact details, session choice and a release preference. A free event waitlist form.
View template →Collect acceptances, regrets, party size and song requests in one wedding RSVP form. Free to customize, shareable by link, QR or printed invitation.
View template →Confirm cover numbers, table grouping and per-guest menu choices with dietary notes for the kitchen. A free wedding banquet headcount form.
View template →Capture who attends, who they should sit with, and access or mobility needs before you draw the table plan. A free seating preference form.
View template →Turn a digital wedding invitation into a reply form with attendance, party size and a note to the couple. Free, customizable, and shareable by link or QR.
View template →Collect the badge, ID, catering and arrival details one attendee record needs, in a single intake form. Free for conferences, training and corporate events.
View template →Record each guest's meal choice, allergens and intolerances before the kitchen order. A free dietary requirements form for events and weddings.
View template →Collect step-free access, interpreter, seating and mobility requirements before the event is planned. A free accessibility needs form for organizers.
View template →Collect merchandise sizes, add-on orders and collection details per attendee, with one cut-off date. A free event merchandise and swag order form.
View template →Book parking permits, drop-off times and shuttle places per guest, with arrival and departure windows. A free event transport request form.
View template →Record arrivals against your guest list with time, badge or ticket status and walk-in handling. A free on-site check-in form for event desks.
View template →Turn one QR into self-service check-in: attendees scan, confirm attendance and arrive on your list. A free QR check-in registration form.
View template →Route arrivals across several venues, halls or floors with per-site check-in and transfer notes. A free multi-venue check-in form.
View template →Log who collected which access badge, when, and their acknowledgement of venue rules. A free badge and credential collection confirmation form.
View template →Take trader applications for a market, fair or exhibition: pitch size, trading history, insurance and power needs. A free vendor sign-up form.
View template →Register an approved supplier with company details, insurance, licenses, tax information and site requirements. A free supplier qualification form.
View template →Ask suppliers to price a defined scope: line items, exclusions, validity, lead time and payment terms. A free bid and quote request form.
View template →Confirm a chosen stand number with size, position, build access and included services acknowledged before payment. A free booth selection form.
View template →Capture a couple's inquiry before the consultation: date, guest count, budget band, style and what they have booked already. A free form for wedding vendors.
View template →Measure satisfaction across content, venue, catering, logistics and value, with open follow-ups. A free event satisfaction survey template.
View template →Evaluate each speaker and session on clarity, relevance, pacing and audience engagement. A free speaker evaluation form for conference teams.
View template →Ask the 0-10 recommend question, segment promoters and detractors, and capture the reason behind each score. A free event NPS survey template.
View template →Gather structured post-event feedback on content, logistics, staffing and follow-up, in one short survey. A free post-event feedback form.
View template →Test what your audience wants from the next edition: topics, formats, dates and price tolerance. A free next-event demand survey.
View template →Score what an event really needs, then get an AI report matching it to the right service package and tier. A free assessment for planners and venues.
View template →Score a couple's priorities across formality, guest experience, decor, food and budget trade-offs, then get a style report. A free wedding assessment.
View template →Score the guest experience across welcome, program, hospitality, comfort and value, then receive an AI report. A free guest satisfaction assessment.
View template →Score an event against its objectives across reach, engagement, leads, cost and learning, then get an AI report. A free event ROI assessment.
View template →Confirm the banquet event order line by line — setup, F and B, timing and charges — with a signed acknowledgement. A free BEO confirmation form.
View template →Request and hold venue dates with event type, headcount, setup window and provisional times. A free venue booking availability form for planners and venues.
View template →Specify staging, sound, lighting, screens, power and decor items per room, with quantities and setup times. A free equipment requirement form.
View template →Assign crew and staff to shifts with role, site, start and finish times, and record who can be contacted on the day. A free event roster form.
View template →Log an incident the moment it happens: what occurred, who was involved, action taken and follow-up owner. A free event incident report form.
View template →Reconcile what was quoted, what was delivered and what remains payable, with a signed acceptance of the final bill. A free settlement form.
View template →Run a scored certification exam on planning knowledge, with candidate identity, results and a printable certificate report. A free exam template.
View template →Recruit volunteers by shift, capture availability, skills, references and safeguarding consent. A free event volunteer sign-up form.
View template →Check crew into a briefing and test comprehension of safety, service and site rules, with a scored AI report. A free staff training quiz.
View template →Book a photography or videography session with date, location, coverage hours, deliverables and a deposit acknowledgement. A free booking form.
View template →Capture a client's quote, agree how it may be used and where, and keep a signed record of the permission. A free testimonial consent form.
View template →Collect RSVPs and attendee information for conferences, workshops, and community events. 10 customizable fields.
View template →Collect entries for hackathons, photography contests, and giveaways. Gather project submissions and team info. 10 customizable fields.
View template →One job per template, so the form matches the decision it feeds.
Each template covers one job in the calendar — inquiry, booking, door, catering, billing or debrief — so you are never bending a generic form to fit a venue contract or a banquet order.
Assessment templates carry weighted 1-5 dimensions and produce a personalised, printable AI PDF report, so a couple, a client or a venue gets a document rather than a raw response dump.
Send the same link by email, drop it on a website inquiry box, or print the QR for the check-in desk. Responses collect in one sortable list you can export whenever you need it.
What planners, venues and couples ask before picking a template.
