Book parking permits, drop-off times and shuttle places per guest, with arrival and departure windows. A free event transport request form.
Quick answer
Book parking permits, drop-off times and shuttle places per guest, with arrival and departure windows. A free event transport request form.
Transport requests arrive scattered across registration notes and phone calls. This form collects vehicle details, permit needs, drop-off timing, shuttle pick-up point and departure window in one submission, so the parking and traffic plan can be built from a single list.
The Parking and Shuttle Request Form handles the logistics that crowd control and a car park depend on: how guests arrive, when, with how many vehicles, and what help they need — accessible bays, luggage space, or a shuttle connection.
Venues, conference organizers and wedding planners reuse it for every event, adjusting the shuttle stops and permit count.
Seven facts about the Parking and Shuttle Request Form, in the order you will need them.
| Template | Parking and Shuttle Request Form |
|---|---|
| Category | Events & Weddings |
| Format | Form for transport and parking needs |
| Time to complete | About 10 minutes per response |
| What you get | One structured record per respondent — guest name and booking reference through luggage or equipment to be loaded at arrival — collected in a sortable, exportable list |
| Best for | Venue and facilities teams · Conference and exhibition teams · Wedding planners |
| Cost | Free to copy, customize and reuse on FormLM |
What respondents actually fill in for transport and parking needs. Every line can be renamed, removed or added to once you copy the template.
Sample layout of the Parking and Shuttle Request Form as respondents see it, on desktop and mobile.
Everything the Parking and Shuttle Request Form ships with before you customize it.
Vehicle registration captured exactly as a permit list needs it.
Traffic flow planned against real timings, not averages.
Requests grouped by pick-up point to size the vehicle.
Blue-badge and mobility needs flagged before the car park is laid out.
Four steps from a copy to a usable record of transport and parking needs.
Copy the form and its field structure into your FormLM workspace — free.
Set your own shuttle stops, permit categories and drop-off windows as the options.
Send it after registration closes, or link it from the confirmation email for destination events.
Build the permit list, the shuttle schedule and the arrival briefing from the responses.
Three moments where a structured form beats an email thread or a paper sheet for transport and parking needs.
Limited bays allocated by priority rather than by arrival.
Guests arriving with luggage on shared transport.
Permit issuance and drop-off planning at scale.
Built for the people who carry transport and parking needs after the form closes.
A car park plan grounded in real requests.
Permit issuance without a manual list.
Guest shuttles sized against actual pick-up demand.
What makes the Parking and Shuttle Request Form a working instrument rather than a blank page.
The exact wording respondents see in the Parking and Shuttle Request Form, in order — starting with guest name and booking reference. Every question can be renamed, dropped or extended.
