Free Catering Order Form Template
A catering order intake for restaurants and events — headcount, menu, delivery window and payment terms collected before the kitchen starts cooking.
Quick answer
A catering order intake for restaurants and events — headcount, menu, delivery window and payment terms collected before the kitchen starts cooking.
About this template
Catering orders go wrong in the small print — headcount, delivery window, dietary counts, service style, drop-off access. This order form captures all of it before the kitchen commits staff, so the chef cooks the right volume, the driver knows the loading dock, and the invoice matches the actual tray count.
Live Preview
Sample form preview (fillable once the app is published).
What's Included
Everything you need to run this template.
Kitchen-coordinated
The chef sees the actual volume per dish before prepping.
Delivery-ready
Access notes and time windows prevent the 20-minute lobby delay.
Deposit captured
Terms acknowledged per order, so invoices start from real agreement.
Dietary clarity
Allergen counts per course, not a vague note in an email.
How It Works
From copy to deliverable in four steps.
Use this template
Copy and set your menu, service styles and terms.
Send with quotes
Attach the form to proposals and corporate lunch inquiries.
Order arrives
Every field the kitchen and driver need is filled before cooking.
Deliver on time
Headcount, allergens and drop-off all live on one sheet.
Who Is This For
Pick your role — see how it fits your workflow.
Restaurant catering teams
Stop re-typing orders from email into a kitchen sheet.
Independent caterers
Take structured orders without an enterprise POS.
Corporate accounts
Give office managers a simple, complete ordering path.
Key Features
What makes this template work as a professional deliverable.
- Event date and delivery window
- Headcount by item and course
- Dietary and allergy counts
- Service style and equipment needs
- Payment and deposit terms
- Delivery access notes
Sample Questions Inside
A preview of real questions — responses land as structured records once the form is live.
- Company or host name
- Event date and delivery time window
- Delivery address and access notes
- Headcount by course and item
- Dietary and allergy counts
- Service style (drop-off, buffet, plated)
- Equipment rental needed
- Deposit and payment terms accepted