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🧑‍💼 HR & People Ops

Free HR Compliance Questionnaire Template

Score HR against six compliance areas — contracts, payroll, working time, leave, data and policy — then get an AI report ranking the gaps to fix first.

6 compliance areas
~12 min
AI risk report
Live Preview

Quick answer

Compliance incidents rarely arrive without warnings — the people closest to each process rate every area as it actually works, with evidence, and an AI report ranks the gaps by legal exposure.

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About this template

Compliance failures are rarely surprises — the warning signs sit in today's contracts, payroll files and time records. This questionnaire asks the people closest to each process to score every compliance area as it actually operates, then turns the answers into an AI risk report that ranks gaps by legal exposure instead of anecdote.

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Template at a Glance

Templatehr-compliance-questionnaire
CategoryHR & People Ops
FormatScored assessment with personalized AI PDF report
Time to completeAbout 12 minutes per response
What you getA personalized AI report (printable PDF) for every response, plus the raw answers
Best forHR managers · Founders and ops leads · Compliance officers
CostFree to copy and customize on FormLM
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Live Preview

Sample form and AI report preview (fillable once the app is published).

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Fill it in to see how responses flow.
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Sample AI report with scoring visuals and recommendations, printable as a PDF.
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What's Included

Everything you need to run this template.

1

Area-by-area scoring

Contracts, payroll, working time, leave, data handling and policy rated on one 1–5 scale.

2

Evidence questions

Every rating names what backs it — documents, systems, the last real check.

3

Ranked gap report

The AI report sorts weaknesses by exposure, not by the loudest complaint.

4

Re-runnable quarterly

The same items each quarter show whether fixes actually landed.

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How It Works

From copy to deliverable in four steps.

1

Use this template

Copy it free and assign it to HR ops, payroll and line managers.

2

Raters answer

Twelve minutes scoring each area as it really works, with evidence.

3

Read the risk report

The AI report ranks gaps by exposure and suggests first moves.

4

Fix and re-check

Close the gaps, re-run next quarter, watch the score move.

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Who Is This For

Pick your role — see how it fits your workflow.

1

HR managers

Find the weak corners before an inspection or a claim does.

2

Founders and ops leads

Get an honest compliance picture without a consultant’s invoice.

3

Compliance officers

Turn scattered checks into one comparable quarterly score.

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Key Features

What makes this template work as a professional deliverable.

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Sample Questions Inside

A preview of real questions — the full version adds scoring and a personalized report per respondent.

  1. Are signed contracts in place for 100% of active employees? (yes / partial / no + evidence)
  2. How current is your working-time record keeping? (1–5)
  3. Are pay adjustments documented and approved? (1–5)
  4. Is leave data accurate enough to audit? (1–5)
  5. Who can access employee personal data right now? (open)
  6. When was the last policy review? (date + notes)
  7. Which area worries you most, and why? (open)
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Frequently Asked Questions

Does this questionnaire replace a legal audit?
No — it surfaces and ranks exposure so a real audit targets the right places first. Laws differ by country, so adapt items to your jurisdiction.
Who should answer?
The people closest to each process: HR ops for contracts, payroll for pay files, managers for working time — then compare the views.
How often should we run it?
Quarterly is the sweet spot: frequent enough to catch drift, slow enough for fixes to show.
Will people answer honestly?
Run it anonymously with an evidence requirement — ratings without specifics get flagged in the report.
What does the AI report include?
A score per area, a ranked gap list by exposure and suggested first actions, printable as a PDF.
Is it free to use?
Yes. Copy it into your FormLM workspace and adjust the areas to match your jurisdiction.
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Methods & terminology behind this template

Likert scale Rating rubric

Find your compliance gaps before they find you

Score every HR compliance area and get a ranked fix list — free to start.