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Free Case Facts Intake Form Template

Capture case facts in a structured sequence — events, evidence links and parties — so the attorney reviews a complete picture before advising.

~15 min per case
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Quick answer

Records who, what and when in a fixed order — events, parties and evidence pointers — so the lawyer reads one complete account instead of piecing the story together.

Disclaimer: this page is for process reference only. It does not constitute legal advice. Consult a qualified attorney when needed.

Methodology: structured fact-capture pattern adapted from litigation support best practices; fields are editable per matter.

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About this template

Legal cases turn on facts — and facts get lost when they live only in oral accounts. This form walks the client (or paralegal) through a chronological sequence: what happened, when, who was involved, and what evidence exists. The output gives the attorney a complete, structured picture to review before advising on strategy.

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Live Preview

Sample form preview (live - fill it in to see responses).

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Fill it in to see how responses flow.
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What's Included

Everything you need to run this template.

1

Chronological event rows

Each event: date, description, participants.

2

Evidence cross-reference

Link documents and photos to specific events.

3

Party role tagging

Tag each person by role (client, witness, opposing).

4

Completeness checklist

Verify no gaps before handing off to the attorney.

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How It Works

From copy to deliverable in four steps.

1

Use this template

Copy it into your workspace and name the matter.

2

Interview and record

Walk the client through events chronologically, capture evidence references.

3

Review completeness

Check that every event has a date, actors and an evidence link.

4

Hand off to attorney

Share the structured fact sheet for pre-consultation review.

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Who Is This For

Pick your role — see how it fits your workflow.

1

Litigation attorneys

Walk into the first client meeting with a complete fact picture already captured.

2

Paralegals

Interview and document the story in one structured pass — nothing lost between sessions.

3

Legal clinic supervisors

Standardize how student teams gather facts across cases.

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Key Features

What makes this template work as a professional deliverable.

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Sample Questions Inside

A preview of real questions — the full version lets you customize every field.

  1. What happened first? (date + description)
  2. Who was present during this event? (roles)
  3. What documents, photos or recordings relate to this event?
  4. What happened next in the sequence? (date + description)
  5. Were there any communications (calls, emails, messages)?
  6. When did you first realize legal help was needed?
  7. Is there anything you remember but cannot yet prove?
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Frequently Asked Questions

Why does a case need structured fact capture before legal advice?
Scattered oral accounts lead to missed details. A structured form forces chronological, evidence-linked fact capture so nothing is lost between the client's telling and the attorney's reading.
How is this different from the initial client intake?
Client intake answers WHO and WHAT TYPE. This form goes deeper: WHAT HAPPENED, step by step, with dates and evidence links.
Can paralegals fill it on behalf of the client?
Yes. Fields are short and plain-language; a paralegal can interview the client and enter responses in real time.
Is it free to customize per practice area?
Yes. Copy it, rename sections to match your case types and reuse indefinitely.
Can I link evidence items to specific events?
Each event row includes an evidence-reference field, so documents and photos connect to the moment they support.
Why not just take notes during the meeting?
Notes belong to one person; a form lives in the workspace, is searchable and becomes a shared case-fact record the whole team can build on.

Turn oral accounts into a structured case record

Copy it, interview the client, and hand the attorney a complete picture — free.