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Free Case Referral Form Template

Log who referred a case, its matter type, urgency and client needs in one registration, so firms route referrals correctly and thank partners on time.

~5 min per referral
routed and credited
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Quick answer

Captures who referred a matter, its type and urgency and the client's needs in one record, so firms route each referral to the right person and credit partners on time.

Disclaimer: this page is for process reference only and is not legal advice. Referral fee-sharing and conflict rules vary by jurisdiction; check bar requirements before accepting referrals.

Methodology: fields follow common law-firm referral intake and credit-tracking practice.

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About this template

Referrals arrive from partner firms, bar networks, accountants and existing clients — each with a story about who sent the matter, why and what the client needs now. This registration form captures source, relationship, matter type and requirements in one pass, so intake routes the case to the right desk, credits the referrer and follows up before goodwill cools.

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Sample form preview (live - fill it in to see responses).

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Fill it in to see how responses flow.
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What's Included

Everything you need to run this template.

1

Source record

Who referred, via which relationship.

2

Matter snapshot

Type, jurisdiction and parties involved.

3

Urgency and deadlines

Court dates or limitation windows.

4

Client needs

What the client expects and why now.

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How It Works

From copy to deliverable in four steps.

1

Use this template

Copy it into your intake flow.

2

Log the referral

Source, matter, urgency and needs.

3

Route it right

Assign the practice desk and owner.

4

Thank on time

Credit the referrer and track outcomes.

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Who Is This For

Pick your role — see how it fits your workflow.

1

Intake coordinators

One clean record per referral.

2

Partnership managers

Keep the referral network warm.

3

Practice owners

See which sources bring real work.

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Key Features

What makes this template work as a professional deliverable.

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Sample Questions Inside

A preview of real questions — the full version lets you customize every field.

  1. Who referred the matter? (open)
  2. What is their relationship to the firm? (choice)
  3. Which matter type is it? (choice)
  4. Any hearing or limitation date? (date)
  5. What does the client need first? (open)
  6. Is a conflict check needed on intake? (choice)
  7. Should the referrer be copied on updates? (choice)
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Frequently Asked Questions

Does registering a referral create an engagement?
No — it logs the lead for routing and conflict checks; engagement begins only on the firm's own acceptance steps.
Can it track referral-source performance?
Yes — the channel field lets you review which sources convert into ongoing work.
Should we record what the referrer expects?
Yes — fee-share, co-counsel or goodwill courtesies differ; noting them early avoids assumptions.
Is it free to reuse?
Yes. Copy it into your FormLM workspace for each incoming referral.
Who may see referral records?
Your intake team under firm confidentiality; referrers receive only agreed updates.
Why log urgency at the source stage?
Court dates and limitation windows start running before paperwork — catching them at intake protects both client and firm.

Give every referral a source, an owner and a thank-you

Copy it, log the referral and route it — free.