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❤️ Nonprofit & Community

Free Beneficiary Needs Check Template

Rate a beneficiary's needs across life domains, spot which are urgent versus unmet, and get an AI service-planning report — a warning sign, not a diagnosis.

domain-by-domain
~10 min
AI planning report
Live Preview

Quick answer

Use it at intake or case review to rank a beneficiary's needs across housing, health access, income, relationships and safety — the scored output separates what is urgent from what is chronically unmet and feeds the service plan. It signals needs; it is not a clinical diagnosis.

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About this template

Case notes describe needs; this assessment locates and ranks them. The respondent or support worker rates domains — housing stability, health access, income, relationships, safety — on urgency and coverage at once, so the report separates what is acute from what is chronically unmet. It borrows the classic needs frame (felt, expressed, normative and comparative need) to keep planning honest. The output guides service design; it is a warning light, never a diagnosis.

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Live Preview

Sample form and report preview — live and ready to fill in.

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Fill it in to see how responses flow.
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Sample AI report with scoring visuals and recommendations, printable as a PDF.
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What's Included

Everything you need to run this template.

1

Domain radar

Ratings assemble into a picture across life areas, not one score.

2

Urgency × coverage

Two questions per domain separate fire from leak.

3

Crisis flag

A dedicated safety item routes to immediate help text, not the report queue.

4

Per-person AI report

One printable page naming priorities for the planning conversation.

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How It Works

From copy to deliverable in four steps.

1

Use this template

Copy it in and adapt domains to your service scope.

2

Assess together

Done with a support worker or self-paced — same instrument.

3

Read the report

The AI summary ranks urgent vs chronic unmet needs.

4

Plan from it

Put top-ranked domains into the service plan and re-check quarterly.

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Who Is This For

Pick your role — see how it fits your workflow.

1

Case managers

Open the plan conversation with a ranked picture.

2

Social workers

See urgency and chronicity pulled apart before deciding.

3

Partner agencies

Handoffs carry the same shared frame.

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Key Features

What makes this template work as a professional deliverable.

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Sample Questions Inside

A preview of the real questions in this form — exactly what respondents see.

  1. Housing: is today's situation stable? (1–5)
  2. Health care: got what you needed in the last 3 months? (1–5)
  3. Income: can cover a surprise bill? (1–5)
  4. Support: who would you call tonight? (choice + rating)
  5. Safety: any current worry at home? (flag item)
  6. Daily routine: what's hardest this month? (open)
  7. Each domain: too urgent or chronically short? (paired rating)
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Frequently Asked Questions

What does a beneficiary needs assessment measure — and not?
It rates stated need and coverage per life domain to prioritize services. It does not diagnose: this is a warning light for planning, and clinical questions belong with qualified professionals.
Where do the domains come from?
The layout follows the classic four-need frame — felt, expressed, normative, comparative — applied as paired urgency/coverage ratings per domain.
What happens if someone flags danger?
The safety item routes the respondent to immediate help resources on submission — before any report is generated. Wire that text to your local crisis line.
Is this the same as the pre/post self-assessment?
No. Needs assessment maps what is missing now; pre/post measures what your program changed over a period.
Is it free to use?
Yes. Copy it into your FormLM workspace; each completed assessment generates a printable AI planning report.
How often should it be redone?
Quarterly or at major life change — trend lines across rounds matter more than any single score.

Rank the needs before writing the plan

Domain ratings, urgency split from coverage, a printable planning report — a warning light, not a verdict.