Free Program Outcome Survey Template

Quick answer

Use it after a program ends to ask what is actually different — what participants know, do, and where they stand — in a before-and-after shape that maps onto the outcome indicators funders write into grants.

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About this template

Satisfaction says the room was warm; outcomes say the situation moved. This survey asks participants, after the program ends, what is actually different — what they know, what they do, where they stand — with a before-and-after rhythm that maps onto the outcome indicators funders write into grants. One export covers the thanks call and the report section.

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What's Included

Everything you need to run this template.

1

Change, not mood

Items framed against the starting point, not against vibes.

2

Three outcome lanes

Knowledge, behavior and situation measured separately.

3

Evidence quotes

Free-text stories attached to each change rating.

4

Report-ready

Exports map to the indicator tables your grants already use.

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How It Works

From copy to deliverable in four steps.

1

Use this template

Copy it in and mirror the outcome indicators from your grant.

2

Close the program, then ask

A few weeks after the last session, while change is visible.

3

Pair quote with rating

Every rated change can carry the story behind it.

4

Export to reporting

Paste results into funder sections without recoding.

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Who Is This For

Pick your role — see how it fits your workflow.

1

M&E staff

Pull indicator tables from real answers, not reconstructions.

2

Program leads

Learn which component actually moved outcomes.

3

Funded participants

Report your own change in your own words.

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Key Features

What makes this template work as a professional deliverable.

Change-against-baseline questions
Knowledge, behavior and situation separated
Free-text proof of change
Program period recall fields
Funder-report export
Optional contact for follow-up study

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Sample Questions Inside

A preview of the real questions in this form — exactly what respondents see.

What could you do before this program that you couldn't after it?
What do you do differently now?
Name one concrete change in your situation.
Which part of the program drove it?
What did you still lack when it ended?
Rate your starting point vs now (same 5 items)
May we contact you for a follow-up study?

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Frequently Asked Questions

When is the right time to survey outcomes?

After the program has ended and change has had weeks to show — satisfaction can be asked on the last day; outcomes cannot.

What separates outcome data from satisfaction data?

Satisfaction grades the service; outcomes grade the participant's situation. This survey asks what is different in their hands, not what was pleasant in the room.

Do we need the same items as our grant indicators?

Yes — mirror them here or the export won't save you. Build the survey from the indicator table backwards.

Is it free to use?

Yes. Copy it into your FormLM workspace and paste in your program's outcome areas.

What if participants can't recall a baseline?

Use paired self-ratings (then vs now) rather than asking them to remember numbers.

Can this feed next year's design?

The 'what did you still lack' field is a ready backlog — sort it by frequency before your planning retreat.

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