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❤️ Nonprofit & Community

Free Volunteer Role Fit Check Template

Rate a volunteer's motivations, skills and constraints against your open roles, and get an AI report matching each person to the roles that hold.

motivation + capacity
~12 min
AI matching report
Live Preview

Quick answer

Use it at intake to place volunteers where they stay: the five motivation families, skills, availability and hard constraints are scored against your real open roles, and the AI report matches each person to the posts that hold.

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About this template

Volunteers leave roles, not organizations — a mismatch between what they want and what the post demands. This assessment scores the five motivation families volunteers actually run on (giving back, learning, career, social, personal growth) alongside skills, availability and hard constraints, then the AI report places each person against your real open roles. Match quality becomes a number you can improve.

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Live Preview

Sample form and report preview — live and ready to fill in.

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Fill it in to see how responses flow.
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Sample AI report with scoring visuals and recommendations, printable as a PDF.
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What's Included

Everything you need to run this template.

1

Motivation families

Five volunteer-function dimensions rated and ranked, not assumed.

2

Capacity map

Skills and experience graded per domain against your role library.

3

Constraint fields

Time, mobility and boundaries recorded as filters, not footnotes.

4

AI placement report

Top-fit roles named with the reason each matched.

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How It Works

From copy to deliverable in four steps.

1

Use this template

Copy it in and list your open roles with requirements.

2

Volunteers assess

Motivations, capacity and constraints in twelve minutes.

3

Read the report

The AI summary names top fits, near fits and hard misses.

4

Re-check on change

A role swap triggers a short re-assessment, not a new interview.

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Who Is This For

Pick your role — see how it fits your workflow.

1

Volunteer managers

Place by match score, not by first-come-first-served.

2

Volunteers

End up in roles that feed what you came for.

3

Program leads

Tell which posts repel people before they quit.

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Key Features

What makes this template work as a professional deliverable.

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Sample Questions Inside

A preview of the real questions in this form — exactly what respondents see.

  1. What do you most want from volunteering? (5 motivations, ranked)
  2. Describe a task you lose track of time doing (open)
  3. Skills you'd put in a job ad (open, tagged later)
  4. Realistic hours per week and which days
  5. Hard constraints (no night shifts / no driving / etc.)
  6. Comfort with working directly with beneficiaries? (1–5)
  7. A role you tried and disliked — what made it so? (open)
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Frequently Asked Questions

Can volunteer-role fit be predicted before the first shift?
Partly — motivations, capacity and constraints explain most early mismatches, which is what these three lanes measure. First-shift reality still gets reviewed; prediction just gets better.
Where do the five motivation families come from?
They follow the volunteer-functions tradition (giving back, learning, career, social, growth) — motivations people act on, not labels you assign.
Is this the same as the skills intake form?
No. The intake logs what someone can do; this scores fit between a person and your actual open roles, including what they want.
Is it free to use?
Yes. Copy it into your FormLM workspace; each assessment generates a per-person AI matching report.
What if the top match is a hard miss?
The report states misses plainly — an honest no-fit beats a placement that quits in three weeks.
Does motivation change?
Over months, yes. Re-run at role changes or yearly; the constraint lane is worth refreshing before every campaign season.

Place volunteers where they stay

Motivations, capacity, constraints vs your open roles — an AI report naming the real fits.