Free Owners Committee Voting Registration Template

Quick answer

Use it to run an owners-committee or strata resolution cleanly: each vote is recorded against the unit, its entitlement share and the agenda item, with a deadline and an auditable tally for the minutes. Quorum and voting rights follow your governing documents — this form records the vote, it does not set the rules.

Disclaimer: a voting record aid; meeting notice periods, quorum and voting weights follow your bylaws and applicable strata law.

Structure follows standard AGM/EGM resolution counting conventions.

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About this template

Community decisions die on the recount: who voted, for which unit, on which agenda item, with what share weight. This registration gives every ballot a spine — the motion text on the item, owner and unit identification, entitlement share, the vote itself and a closing date — and the output is a tally sheet the minutes can quote line by line. Contested results stop being contested when the arithmetic is published.

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What's Included

Everything you need to run this template.

1

Motion text per item

The exact wording being voted on.

2

Owner and unit ID

One vote line per entitlement.

3

Entitlement weighting

Share values carried from the register.

4

Deadline and tally

Closes on date; result sheet exports.

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How It Works

From copy to deliverable in four steps.

1

Use this template

Issue with the meeting notice.

2

Owners vote per item

For, against, abstain, per share.

3

Close at deadline

No edits after the bell.

4

Publish the tally

Minutes quote the exported sheet.

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Who Is This For

Pick your role — see how it fits your workflow.

1

Committee secretaries

Ballots without spreadsheet chaos.

2

Strata managers

Auditable voting history.

3

Owners

See exactly how the sum happened.

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Key Features

What makes this template work as a professional deliverable.

Per-agenda-item ballots
Entitlement-weighted counting
Closing-date lock
Tally sheet export for minutes
Persistent voting history
Free to customize agenda

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Sample Questions Inside

A preview of real questions — the full version lets you customize every field.

Owner name and unit(s) represented
Entitlement share(s) held
Item 1 (motion text) — for / against / abstain
Item 2 (motion text) — for / against / abstain
Item 3 (motion text) — for / against / abstain
Proxy reference if voting for another owner
Name and date of submission

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Frequently Asked Questions

Can this replace a formal poll?

Where law demands a specific poll instrument, no; it runs pre-votes, e-votes and postal ballots that your bylaws allow, and always produces the record the minutes need.

How are proxy votes handled?

The proxy-reference line ties each delegated vote to its instrument; committees keep the paper, the form keeps the link.

Should shares really be entered by owners?

Pre-fill from the strata roll where possible — owners confirm, they do not calculate; disputes move to the register.

What happens after the deadline?

The ballot locks; late lines are logged separately for the next meeting, exactly as minutes convention expects.

Can owners watch the count live?

Better practice: publish the tally after closing; live counters change how people vote, not what they think.

Does it work for small buildings?

A nine-unit block still needs a dated count for the roof decision — the form simply takes less space.

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Free Owners Committee Voting Registration Template | FormLM