Collect guest details before keys — party, lawful identity fields, vehicle and arrival window, rules accepted — compliance tidy, dated and searchable.
Quick answer
Complete it before handing over keys: the host records the party, the identity fields the law actually requires, vehicle and arrival window, and the accepted rules, dated and searchable. Collect only identity data the law mandates and store it securely — do not over-collect personal details out of habit.
Disclaimer: collect identity data only where law or verified platform policy requires, publish your retention period, and secure storage under privacy law.
Field minimalism follows tourism-registration norms for private hosts.
Many jurisdictions now require short-term hosts to register who stays — and every host learns the hard way that the guest list in a chat thread is not a record. This form asks for what is needed and nothing more: the booking party with identities where law requires, vehicle and arrival window for gates and keys, emergency contact, and a ticked acceptance of house rules. Compliance stays lawful, tidy and searchable.
Sample form preview (fillable once the app is published).
Everything you need to run this template.
Who stays, how many, adults and children.
Captured lawfully, never extra.
Window, vehicle plate, gate codes.
House terms ticked before keys.
From copy to deliverable in four steps.
Send at booking confirmation.
Five minutes on their couch.
Dated, searchable, purged on time.
Rules accepted, arrival expected.
Pick your role — see how it fits your workflow.
Registration without the group chat.
Portfolio compliance in one inbox.
Know the rules they agreed to.
What makes this template work as a professional deliverable.
A preview of real questions — the full version lets you customize every field.
