Free Vendor Application Template
A structured intake for suppliers, caterers and service vendors — capabilities, insurance and pricing captured in one form.
Quick answer
A structured intake for suppliers, caterers and service vendors — capabilities, insurance and pricing captured in one form.
About this template
Every hotel and restaurant gets vendor pitches; very few can compare them fairly. This application collects the operational essentials — categories supplied, service coverage, insurance, capacity, minimum order, references — in the same shape for every applicant. Procurement decides who moves to tasting or trial, not who happens to write the flashiest email.
Live Preview
Sample form preview (fillable once the app is published).
What's Included
Everything you need to run this template.
Comparable submissions
Every vendor answers the same questions — you compare on facts, not vibes.
Compliance captured
Insurance and licences are attached at the door, not discovered later.
Capacity signal
Lead time and minimum order tell you who can serve your covers.
Decision log
Store the entire applicant pool for quarterly or annual reviews.
How It Works
From copy to deliverable in four steps.
Use this template
Copy the application and list your vendor categories.
Publish widely
Share the link on your procurement page and with inbound pitch emails.
Screen in one view
Compare insurance, capacity and pricing side by side.
Advance the shortlist
Move vetted vendors to tasting, trial or contract stage.
Who Is This For
Pick your role — see how it fits your workflow.
Hotel procurement
Stop drowning in ad-hoc vendor PDFs — standardize the pitch.
Restaurant groups
Evaluate caterers and purveyors on the same rubric.
F&B managers
Match vendor capacity to your covers before signing.
Key Features
What makes this template work as a professional deliverable.
- Supply and service categories
- Insurance and licence uploads
- Capacity and lead-time questions
- Minimum order and pricing terms
- Local sourcing and sustainability
- Customizable fields
Sample Questions Inside
A preview of real questions — responses land as structured records once the form is live.
- Company name and contact
- Category supplied (produce, protein, beverage, linens, cleaning, other)
- Service area and delivery days
- Insurance certificate (upload)
- Licenses and certifications held
- Minimum order and lead time
- Typical price range or rate card
- Two hospitality clients you serve today