Free Wedding Sign-Up Form Template
A guest registration form for weddings and receptions — capture meal choice, plus-ones, song requests and travel notes so the venue plan matches reality.
Quick answer
A guest registration form for weddings and receptions — capture meal choice, plus-ones, song requests and travel notes so the venue plan matches reality.
About this template
Weddings go wrong at the seat chart, the catering headcount and the last-minute plus-one. This sign-up captures who is coming, which meal they need, whether they are travelling and what song will get them on the floor — so the planner, caterer and venue all work from the same single source of truth instead of three scattered reply threads.
Live Preview
Sample form preview (fillable once the app is published).
What's Included
Everything you need to run this template.
One headcount of truth
Guest, plus-one and meal choices all live in one submission.
Vendor-ready export
Caterer, florist and venue all pull from the same list.
Personalized planning
Travel and activity answers shape the day, not just the numbers.
Reusable across events
Clone for rehearsal dinner, welcome party and reception.
How It Works
From copy to deliverable in four steps.
Use this template
Copy it and list meal choices and event sessions.
Send with invites
Include the link on the digital invitation and reply card.
Guests respond
Headcount, meals and travel arrive structured — no email parsing.
Hand off to vendors
Export the same file to caterer, venue and coordinator.
Who Is This For
Pick your role — see how it fits your workflow.
Couples planning directly
Run your own wedding without losing control of the numbers.
Wedding planners
Replace scattered reply cards with one structured guest list.
Families coordinating
Share one form across RSVPs, plus-ones and logistics.
Key Features
What makes this template work as a professional deliverable.
- Headcount and plus-one captured
- Meal and dietary choice per guest
- Arrival and travel notes
- Song and activity requests
- Gift or registry preference
- Customizable questions
Sample Questions Inside
A preview of real questions — responses land as structured records once the form is live.
- Guest name and household
- Number attending (including plus-ones)
- Meal choice (chicken, fish, vegetarian, kids)
- Dietary or allergy notes
- Arriving from out of town?
- Transportation needs
- Song request for the dance floor
- Gift or charitable preference (optional)