Free Guest Data Consent Template
Guest data consent form for hotels and events — capture what you may store, share and use, with a timestamped signature per stay.
Quick answer
Guest data consent form for hotels and events — capture what you may store, share and use, with a timestamped signature per stay.
About this template
Guest data is a liability until the guest says you can hold it. This consent form captures, per stay or per event, exactly what you may collect and use — identity, payment, dietary notes, photos, marketing — with an explicit yes/no per category and a timestamped signature. When the guest asks to be forgotten, you know what you actually hold.
Live Preview
Sample form preview (fillable once the app is published).
What's Included
Everything you need to run this template.
Explicit categories
Data use is captured per purpose, not bundled into a single tick.
Withdrawal path
Every guest knows how to change their mind; your team sees the record.
Per-stay scope
Consent lives with the booking or event, not across properties by default.
Audit-ready export
Prove to a DPA or event partner what you actually collected.
How It Works
From copy to deliverable in four steps.
Use this template
Copy and set the categories to your property's data use.
Include at booking
Add the link to confirmation emails or the check-in flow.
Guest consent per category
Every answer captured with a timestamped signature.
Handle requests cleanly
When a guest asks to be forgotten, the record shows what you hold.
Who Is This For
Pick your role — see how it fits your workflow.
Boutique hotels
Answer data requests without a spreadsheet archaeology.
Event organizers
Get clean consent per attendee before photography or sharing.
Resort operators
Standardize consent language across properties.
Key Features
What makes this template work as a professional deliverable.
- Granular yes/no per data category
- Timestamped signature
- Purpose and legal basis stated
- Withdrawal route explained
- Per-stay or per-event scope
- Customizable fields
Sample Questions Inside
A preview of real questions — responses land as structured records once the form is live.
- Guest name and reservation or event ID
- Identity and payment data — consent? (yes / no)
- Dietary and accessibility notes — consent?
- Photography or video capture — consent?
- Marketing communication — consent?
- Third-party sharing (e.g., loyalty) — consent?
- Signature, date and time