Free Guest Check-In Form Template
Pre-arrival check-in form for hotels — ID details, arrival time, preferences and signature collected before the guest reaches the desk.
Quick answer
Pre-arrival check-in form for hotels — ID details, arrival time, preferences and signature collected before the guest reaches the desk.
About this template
A busy Friday lobby is the wrong place to collect passport data and preferences. This check-in form lets guests register online before arrival — identity, arrival time, floor and pillow preference, incidental authorization — so the desk hands over a key, not a clipboard. Front-desk time drops, satisfaction goes up, and every stay has a compliant record.
Live Preview
Sample form preview (fillable once the app is published).
What's Included
Everything you need to run this template.
Faster lobby
The key is ready when the guest walks in — no forms at the desk.
Complete records
Identity, terms and marketing consent stored per stay.
Preferences on file
Floor, pillow and accessibility answers arrive before housekeeping plans.
Contactless ready
Guests register from their own device, at their own pace.
How It Works
From copy to deliverable in four steps.
Use this template
Copy and set your registration terms and fields.
Send on booking
Include the link in the confirmation email; guests fill before travel.
Desk hands a key
Arrival becomes a 30-second exchange instead of a queue.
Preferences flow to housekeeping
Floor, accessibility and stay details land in one export.
Who Is This For
Pick your role — see how it fits your workflow.
Boutique hotels
Cut front-desk time per arrival without a full PMS integration.
Hostels and short-stay
Register guests digitally and keep records compliant.
Resort operators
Standardize pre-arrival across multiple properties.
Key Features
What makes this template work as a professional deliverable.
- Guest identity captured pre-arrival
- Arrival time and stay length
- Preference and accessibility notes
- Incidental authorization checkbox
- Digital signature accepted
- Customizable fields
Sample Questions Inside
A preview of real questions — responses land as structured records once the form is live.
- Full name and ID number
- Nationality and address
- Arrival date and estimated time
- Room type and floor preference
- Accessibility or dietary needs
- Signature to registration terms
- Marketing consent (optional)