Free Supplier Register Template
Approved supplier registration for hospitality procurement — company, banking, insurance and delivery terms collected once, ready to reorder.
Quick answer
Approved supplier registration for hospitality procurement — company, banking, insurance and delivery terms collected once, ready to reorder.
About this template
Every reorder shouldn't re-key a supplier's bank details. This registration form is the onboarding step: legal name, contacts, categories, banking, insurance, delivery windows and payment terms — captured once, kept current, and turned into your approved vendor list.
Live Preview
Sample form preview (fillable once the app is published).
What's Included
Everything you need to run this template.
One canonical record
Bank, contact and insurance live in one place, not three spreadsheets.
Reorder without asking
Delivery terms captured up front, so POs go out without a phone call.
Compliance-ready
Certificates and renewal dates are visible before audit season.
Approved list
Registration feeds directly into your approved vendor list.
How It Works
From copy to deliverable in four steps.
Use this template
Copy and set categories and terms to your procurement process.
Send on contract
New suppliers complete it when the deal is signed.
Approve once
Compliance and finance read from the same submission.
Reorder with clean data
Bank, delivery and terms live in your vendor record.
Who Is This For
Pick your role — see how it fits your workflow.
Procurement teams
Keep the approved vendor list current without chasing forms.
Finance managers
Bank and payment terms collected in one canonical record.
Property GMs
Own the vendor file, not a spreadsheet on a desktop.
Key Features
What makes this template work as a professional deliverable.
- Legal and billing details
- Banking and payment terms
- Categories supplied
- Delivery windows and lead times
- Insurance and licences
- Renewal reminder field
Sample Questions Inside
A preview of real questions — responses land as structured records once the form is live.
- Legal company name and address
- Primary contact and phone
- Categories supplied (produce, protein, beverage, dry goods, cleaning)
- Bank account and payment terms
- Delivery days and windows
- Insurance certificate (upload)
- Licenses and food-safety certifications
- Annual renewal date