Close key handover properly — meter readings, inventory, defects and both parties' name-and-date confirmation, recorded on documented terms.
Quick answer
Sign it at the moment keys change hands: meter readings, inventory, any outstanding defects and both parties' name-and-date confirmation are captured, so a later dispute has a documented handover point. Its strength is the joint signature — ideally both parties are present, otherwise the record is effectively one-sided.
Disclaimer: typed names with dates serve as acknowledgement records, not certified signatures; legal transfer formalities follow your contract and local law.
Blocks follow standard completion / check-in handover sheets used by agencies.
Handover day is where good relationships quietly break: nobody remembers which meter reading, how many keys, or what was already cracked. This acknowledgement captures the facts and the parties' confirmation in one record — readings, key and remote count, inventory notes, defects already present, utilities transfer date — each side entering name and date as a record of consent. Print-ready, storable and honest.
Sample form preview (fillable once the app is published).
Everything you need to run this template.
Electricity, gas, water readings and photos.
Counts handed over, itemized.
What exists, what is already marked.
Both parties acknowledge with name and date.
From copy to deliverable in four steps.
Copy per handover event.
Readings and inventory captured together.
Name and date on the shared record.
PDF for each party, disputes pre-empted.
Pick your role — see how it fits your workflow.
Clean starts for every tenancy.
Documented key exchange.
Equal information, equal protection.
What makes this template work as a professional deliverable.
A preview of real questions — the full version lets you customize every field.
