Collect each tenant's renewal intent at ninety days — stay or leave, rent tolerance, preferred term and frictions — so landlords plan vacancies, not surprises.
Quick answer
Issue it around the ninety-day mark before a lease expires: tenants state stay-or-leave, rent tolerance, preferred term and any friction, letting landlords plan vacancies instead of reacting to a surprise. It records intent, not a signed renewal — the new agreement is still drawn up and executed separately.
Disclaimer: an intention survey for planning; it is not a new lease, rent demand or notice of any kind.
Follows the renewal-outreach cadence used by portfolio managers at T-90 days.
The ninety-day window before a lease ends decides the next year of income, and it is usually managed by guesswork. This intention form asks tenants four plain questions — renew or move, acceptable rent band, desired term, and what would make renewing easier — plus one free line. Landlords learn vacancy risk months earlier, price renewals within stated tolerance, and fix the one or two issues holding good tenants back.
Sample form preview (fillable once the app is published).
Everything you need to run this template.
The headline, early.
What the tenant can actually carry.
Six, twelve or eighteen months.
Fixes that tip the decision.
From copy to deliverable in four steps.
Send at ninety days out.
Four quick fields.
Who stays, who wobbles, who leaves.
Offer in band, fix the friction.
Pick your role — see how it fits your workflow.
See the year before it happens.
Batch renewals without chasing.
Say needs once, formally.
What makes this template work as a professional deliverable.
A preview of real questions — the full version lets you customize every field.
