Get Started Free
📊 Survey & Market Research

Free Qualitative Coding Worksheet Template

Builds the code book behind coding work: variable name and label, source question, variable type and measurement level, value codes and labels, missing-data rules, dataset context and coder initials.

~4 min
Variable code book
Live Preview

Quick answer

Builds the code book behind coding work: variable name and label, source question, variable type and measurement level, value codes and labels, missing-data rules, dataset context and coder initials.

💡

About this template

Thematic analysis becomes a spreadsheet accident without a code book. This worksheet writes the code book itself: variable name and human label, the source question ID and a wording summary so provenance survives, variable type and measurement level, the value code scheme and its value labels, the missing-data code and the rule for handling it, dataset context, coder initials, coding date and a change note. With the code set defined once and applied per wave, two coders produce the same variable — and the coded dataset stays re-usable across studies instead of being re-invented each time.

🖥️

Live Preview

Live form preview — fill it in to see how each answer is captured and exported.

loading...
…
Fill it in to see how responses flow.
📦

What's Included

Everything you need to run this template.

1

Variable definition

Variable name, label, type and measurement level.

2

Question provenance

Source question ID and wording summary so the code survives turnover.

3

Code and value labels

Value code scheme, labels and the missing-data rule.

4

Audit fields

Dataset context, coder initials, coding date and change note.

🧭

How It Works

From copy to deliverable in four steps.

1

Use this template

Copy the worksheet into your FormLM workspace — free.

2

Define each variable

Name, label, type and measurement level first.

3

Assign value codes

Codes, value labels and the missing-data rule per variable.

4

Hand the book to coders

Two coders on one definition produce the same variable.

👥

Who Is This For

Pick your role — see how it fits your workflow.

1

UX and market researchers

Rigor without NVivo overhead.

2

PhD and masters students

Coded evidence reviewers respect.

3

Teams new to qualitative work

A method, not a vibe.

⭐

Key Features

What makes this template work as a professional deliverable.

📝

Sample Questions Inside

A preview of real questions — the full version lets you customize every field.

  1. Variable Name (text)
  2. Variable Label (text)
  3. Source Question ID (text)
  4. Question Wording Summary (open)
  5. Variable Type (choice)
  6. Measurement Level (choice)
❓

Frequently Asked Questions

How many codes is too many?
Past about twenty value codes per variable the labels start absorbing each other; split into two variables instead of extending the scheme.
One pass or two coders?
Reliability work needs a second coder on a sample: the coder initials and change note fields make disagreement a recorded revision rather than a silent overwrite.
Can this be used on survey open text?
Yes — the source question ID field is exactly where an open-response variable is anchored, so coded themes trace back to the question.
How do themes emerge from codes?
Themes sit above this worksheet: once variables have stable codes and value labels, group variables at review and name the pattern only when several carry it.
Does the worksheet replace qualitative software?
For small-to-medium datasets it does the core job with exportable columns; large multi-study programs still want dedicated tools.
Is the coding worksheet free per corpus?
Yes — copy per study; carry the code set forward between waves.

Code interviews, not vibes

Build a traceable theme set quote by quote — free.