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Free Participant Application Form Template

A screening instrument for paid studies: 24 statements across eight axes — eligibility, quota fit, device readiness, availability, engagement, health, study naivety and data-privacy comfort — scored into an AI PDF eligibility report.

~8 min
8 axes + report
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Quick answer

A screening instrument for paid studies: 24 statements across eight axes — eligibility, quota fit, device readiness, availability, engagement, health, study naivety and data-privacy comfort — scored into an AI PDF eligibility report.

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About this template

Some participants have to be chosen, not first-in. This screener puts applicants through twenty-four 1–5 statements across eight axes: Eligibility Compliance (age bracket, residency, consent understanding), Quota Profile Match (target demographic, behaviour pattern, unfilled quota), Technical Readiness (device, connectivity), Time Availability, Cognitive Engagement, Health Self-Rating, Study Naivety and Data Privacy Comfort, alongside the applicant name. Each submission returns an AI PDF eligibility report with banded results per axis, so selection is documented, comparable across applicants and defensible when someone asks why they were not picked.

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Live Preview

Live form and AI report preview — fill it in and the report is generated from your answers.

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Fill it in to see how responses flow.
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Sample AI report with banded eligibility scores per axis, printable as a PDF.
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What's Included

Everything you need to run this template.

1

Eight screening axes

Eligibility, quota fit, device readiness, availability, engagement, health, naivety, privacy.

2

Twenty-four statements

Applicant self-reports against each stated criterion, on one 1–5 scale.

3

Eligibility report

An AI PDF bands each axis so selection is documented, not gut feel.

4

Fair and comparable

Identical items across applicants make the decision defensible.

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How It Works

From copy to deliverable in four steps.

1

Use this template

Copy the application form into your FormLM workspace — free.

2

State the criteria

Keep the eight axes aligned with the study protocol.

3

Close at the deadline

Run collection for a defined window.

4

Screen and shortlist

Filter responses against the criteria.

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Who Is This For

Pick your role — see how it fits your workflow.

1

Study leads

Select participants against stated criteria.

2

Program and panel coordinators

Run fair applicant review with one record.

3

Scholarship and grant offices

Structure eligibility before committee time.

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Key Features

What makes this template work as a professional deliverable.

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Sample Questions Inside

A preview of real questions — the full version lets you customize every field.

  1. I am within the age bracket specified for this study (1-5)
  2. I am a legal resident in the region where this study is conducted (1-5)
  3. I understand and agree with the study consent requirements (1-5)
  4. I belong to the target demographic group specified for this study (1-5)
  5. My daily behavior aligns with the participation pattern the study seeks (1-5)
  6. I have not been excluded by any quota limit already filled (1-5)
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Frequently Asked Questions

Application versus registration — what is the difference?
Registration books an available slot; this screener scores applicants against eight axes first, so the eligibility report decides who is qualified before a slot is offered.
How do you keep screening unbiased?
Every applicant answers the same twenty-four statements and the report bands the same eight axes; the decision rests on recorded scores, not on impression.
Should eligibility criteria be published?
Always — the criteria are the items, so publishing them both attracts qualified applicants and makes a rejection explainable.
What about sensitive applicant data?
Collect only what the decision requires; drop health or demographic items unless a criterion genuinely depends on them.
Can applicants reapply next round?
Yes — copy per round; past applicants keep a history you can reference without re-pitching.
Is it free?
Yes — copy per study, panel or program cycle.

Pick people on evidence

Run reviewed selection with structured applications — free.